IRB Member Roster and Quorum- PRO101   

PROCEDURE TO MAINTAIN IRB MEMBER ROSTER
 

OIRB Responsibilities

Management staff:

• Maintains a current roster of all active IRB members for each IRB;
• Gathers and maintains the following information for each member of the IRB:
  • Name of the member
  • Gender
  • Earned degrees
  • Representative capacity
    • Scientific or Non-scientific
    • Affiliated or Non-affiliated
    • Vulnerable populations representative
  • Experience or credentials (e.g., professional capacity, licenses, certifications)
  • Membership status
    • Voting
    • Alternate, including for whom alternate may substitute
  • Other information as needed for efficient administration of the IRB;
• Obtains and files CV/resume on each IRB member every 3 years;
• Maintains a list of completed training for each member annually;
• Files registration update with OHRP whenever the membership changes.

Director:

• Reviews the membership roster with respect to regulatory requirements and UAB policy at least annually or at the time of membership changes.

IRB Responsibilities

IRB member:

• Provides the OIRB with a CV or resume to be filed in the OIRB every 3 years.
• Maintains current IRB and ICH GCP training.

PROCEDURE TO MAINTAIN A QUORUM
 

OIRB Responsibilities

Administrative staff:

• Independently monitor and document in the minutes that IRB quorum of at least eight members is present at the beginning of the meeting;
• Continue to monitor and document that the quorum is maintained;
• Alerts the IRB Chair if there is a loss of quorum (e.g., member with conflicts excused, early departures, loss of all non-scientists, loss of all unaffiliated members, loss of all members who represent the general perspective of subjects);
• Record the IRB action and the vote in the minutes, checking that there is a total of equal to or greater than eight members.

IRB Responsibilities

IRB Chair: 

• Calls the meeting to order when quorum (eight or more voting members) is established;
• Suspends business including discussion and voting when the quorum is lost;
• Following loss of quorum, resumes business when quorum is re-established.