Privacy and Confidentiality of Records - HR Policy 407   

 

 

Abstract: 
This policy details UAB's adherence to the Privacy Act of 1974 and UAB record-keeping practices.

Effective Date: 6/1/2009

 

Review/Revised Date: 10/17/2022

 

Category: Human Resources

 

Policy Owner: CHRO

Policy Contact: Executive Director Human Resources - Records Administration

 
   
 
 

The Privacy Act of 1974 covers Federal Government personnel records only; however, UAB conforms to the Act's basic concepts concerning individual privacy rights and UAB record-keeping practices. A primary focus of the staff of HR Records Administration is the confidentiality of all the information that flows through the office.

Information from employee records will be made available only to those who demonstrate a right to view, or know, and should be used only for the purpose for which it was obtained.

Only the following information on UAB employees is released to external entities who contact HR Records Administration or UAB's authorized agent :

  • Job title
  • Verification of employment dates and whether the person is currently employed with UAB
  • Annual salary when requested in writing and accompanied by the employee's signed authorization for release (Salary information is not provided via telephone)

Representatives of law enforcement and government agencies, upon presentation of proper identification, may be given additional information as deemed necessary.

Only necessary and relevant information will be maintained.


Related Policies
Information Disclosure and Confidentiality Policy
Verification of Employment -HR Policy 403
Inspection of Individual Personnel Files -HR Policy 409
 

Date Issued: 10/80