INTRODUCTION The University of Alabama at Birmingham (UAB) Purchasing Card (P-Card) is designed to be a flexible form of payment that permits certain categories of UAB employees to place orders for allowable goods and services. Use of the card must comply with: BENEFITS The goals in establishing the P-Card program include: - Allowing departments to acquire goods and supplies in a more timely manner,
- Increasing vendor satisfaction (less bookkeeping, faster payment), and
- Allowing the University to focus its efforts on higher dollar/exposure items.
SCOPE POLICY STATEMENT The P-Card eliminates, as much as possible, the need for purchase orders and direct reimbursement by allowing designated staff and faculty to make purchases with a University credit card. Limits are defined within the P-Card procedures document and shall be used only for UAB business. ELIGIBILITY In accordance with the P-Card Procedures, with the appropriate approvals, UAB Employees in the employment categories below are eligible to be issued an individual P-Card in their name. Mandatory training is required for issuance and maintenance of the card. Eligibility to retain a P-Card may be impacted by Human Resource actions or Departmental Administration decisions. | 01 Full Time Regular | 20 Postdoctoral Scholar Trainee | | 03 Part Time Regular | 21 Postdoctoral Scholar Employee | | 07 Interns and/or Residents | 59 Affiliated Employees | | 12 Three Twelve hour shift | | NON-COMPLIANCE Confirmed lack of adherence to this policy or established procedures may result in revocation of the card, disciplinary action up to termination, and possible filing of criminal charges. Interim actions, including temporary suspension of cardholder privileges, may be taken prior to final resolution. In addition, as a condition for use of the card, the employee who is issued a card agrees that the University can withhold from the employee’s paycheck any unauthorized charges made by the employee. IMPLEMENTATION The Senior Vice President for Finance & Administration is responsible for developing, implementing, and maintaining the procedures supporting this policy. Related Procedures |
