To fill a position the hiring department must complete a Position Authorization/Compensation Request Form (University) or a Hospital Position Requisition Form and forward it through the approval route. Instructions for the completion of the forms can be found on the HR website at http://www/uab.edu/humanresources/home/forms.
University Positions
The hiring department must complete a Position Authorization/Compensation Request Form (PAR/CRF) as soon as it knows that a vacancy will exist. The PAR/CRF should provide as much detail as possible about the job vacancy. After the form completes the school/unit/department approval process, it is routed to Human Resources to review for correct classification, account number and job number, and then salary range and grade level.
The approved PAR/CRF is routed to the Talent Acquisition Division. If there is an Affirmative Action goal for the position it is documented on the form in the Applicant Tracking System. The PAR/CRF is assigned to the appropriate Staffing Specialist who then contacts the hiring manager to discuss the job requirements and qualifications.
Referrals should not be made nor recruitment begun until the approved PAR/CRF is received by the Talent Acquisition Division and the advertising process has begun.
Creating a New Position
To create a new regular part-time or full-time position for the University, the department/unit head or designee should complete a PAR/CRF. These requests will be reviewed by HR Compensation to determine the appropriate job title and pay grade.
Refilling a Vacancy
University positions require the completion of a PAR Form for refilling a regular part-time of full-time position. A new position description is not required unless the duties have changed sufficiently enough for a new classification. The form should receive all appropriate administrative approvals, as outlined below.
Positions in University Non-academic Units:
Hiring Supervisor
Department/Unit Head
Office of Human Resources
Positions in Academic Units:
Hiring Supervisor
Division/Department/Unit Head
Dean or Library Director
Senior Vice President/Dean, School of Medicine
Office of Human Resources
Hospital Positions
The hiring department or its designee must complete a PAR/CRF Form as soon as it knows that a vacancy will exist. The PAR/CRF should provide as much detail as possible about the job vacancy. After the appropriate approvals are obtained, the request flows through the system to HR Compensation.
After the PAR/CRF is approved in HR Compensation, the form is routed to Hospital Human Resources for recruitment. If there is an Affirmative Action goal for the position, it is documented on the form in Hospital Human Resources.
The PAR/CRF is assigned to the appropriate HR staff member. Upon receiving the form, Hospital Human Resources contacts the hiring manager to discuss in detail the job requirements and qualifications, and then posts the position on the UAB Careers website for recruitment. The hiring manager will be notified by email that the position is posted. Candidates will be screened by the designated HR staff member and qualified candidates referred to the hiring manager.
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