The University of Alabama, Division of Finance and Operations

Residential On-Campus Meal Plan Policy

Unit:  Dining Services
Contact: Kristina Patridge
Title:  Director of University Dining Service
Effective Date: 08/01/2006
Revision Date: 08/10/2021


 
 

Purpose

The University of Alabama is committed to providing its students with a comprehensive educational experience. The University has determined that for most students, on-campus dining has numerous educational, social, and dietary benefits. In recognition of the value of the living-learning experience associated with on-campus living and dining, effective the 2021 Fall Semester, the University of Alabama requires students living in on-campus housing to participate in the Residential On-Campus Meal Plan Program.

Policy

All students living in on-campus housing will be required to participate in the Residential On-Campus Meal Plan Program, unless exempt from that requirement. Students who are a part of some group or activity that requires another meal program will be able to reduce their meal contract to an alternate meal plan.

Students who fail or refuse to comply with the Residential On-Campus Meal Plan Program and/or who furnish or submit false information to a University official or office in connection with a request for exemption are subject to disciplinary action in accordance with the Code of Student Conduct and sanctioned accordingly.

Exemption from the Residential On-Campus Meal Plan Program

Extraordinary Dietary Needs

Students who possess extraordinary dietary needs (students with food allergies and/or special dietary needs should see the Food Allergy Policy) that can be defined by a licensed medical physician may be exempt from the Residential On-Campus Meal Plan Program. Students requesting an exemption from the on-campus dining requirement must submit a written request for exemption prior to the following dates for the student’s intended term of enrollment at the University:

  • Fall Semester enrollment – July 15
  • Spring Semester enrollment – December 1

Additional information regarding requests for exemption and an exemption request form is available from the Residential On-Campus Meal Plan Program webpage.

Fraternity and Sorority Membership

The reduced meal plan option is for students who are required, as part of membership in a Fraternity or Sorority community, to have a meal plan with 10 or more meals per week, within the student organization. Students requesting an exemption from the Residential On-Campus Meal Plan Program must be included on the official membership list submitted by the Office of Fraternity and Sorority Life.

  • Fall Semester organization enrollment – September 1 (Sorority) October 1 (Fraternity)
  • Spring Semester organization enrollment – Last business day in January (Sorority & Fraternity)

Procedures

Procedures for Reviewing Requests for Exemption from the Residential On-Campus Meal Plan Program

  1. A written request for exemption must be submitted on a Residential On-Campus Meal Plan Program Exemption Request Form and received in The University of Alabama Dining Services office on or before the following dates based upon the student’s intended term of enrollment at the University:
    • Fall Semester enrollment – July 15
    • Spring Semester enrollment – December 1

Requests for exemptions that are received by The University of Alabama Dining Service office after the applicable submission deadline date will not be considered.

  1. The Director of The University of Alabama Dining Services or her/his designee will review written requests for exemption which are received by the applicable deadline and will notify the student of the decision on the exemption request. The reviewing official may ask the student to furnish additional information. Failure by the student to furnish additional requested information by the stated deadline may result in a denial of the student’s request for exemption. The reviewing official also may consult with other units of the University, including, but not limited to, the Student Health Center, Office of Disability Services, and the Office of Student Financial Aid. The reviewing official will send a written decision on the exemption request to the student’s address listed on the exemption request form. It is the student’s responsibility to notify The University of Alabama Dining Service of any change of address that occurs after the submission of the request for exemption.
  2. Students may appeal denials of requests for exemption to an appeals committee consisting of (a) one member of the faculty who is appointed by the Associate Vice President of Enterprise Operations, (b) one Finance and Operations Division professional staff member who is appointed by the Associate Vice President of Enterprise Operations, who will serve as chairperson of the appeals committee, and (c) one University of Alabama Dining Service professional staff member who is appointed by the Director of Dining Services. The appeals process is as follows:
    1. A student’s appeal must be in writing and must be received by The University of Alabama Dining Service office not later than ten working days after the date of the notice denying the student’s request for exemption. A “working day” is defined as Monday through Friday and does not include Saturday or Sunday nor any official University holiday on which The University of Alabama is closed. Appeals which are received by The University of Alabama Dining Service after the submission deadline will not be considered by the appeals committee.
    2. The appeal must state concisely the reasons the denial of the exemption request should be reversed and should include any new evidence which the student contends supports the appeal.
    3. When considering a student’s appeal, the appeals committee may consult with other units of the University, including, but not limited to, the Student Health Center, Office of Disability Services, and the Office of Student Financial Aid.
    4. The appeals committee will communicate its decision in writing to the student.
    5. The decisions of the appeals committee are final decisions of the University.

Scope

The policy applies to all students who live in on-campus housing.

 
 

Office of the Vice President of Finance and Operations

Approved by Cheryl Mowdy, Assistant Vice President for Finance and Operations, 08/10/2021