The University of Alabama, Division of Finance and Operations

Attendance Policy

Unit:  Human Resources
Contact: Susan Norton
Title:  Senior Associate Vice President for Human Resources and Chief Human Resources Officer
Effective Date: 8/13/2001
Revision Date: 06/27/2022


 
 

Purpose

There may be times when it will be necessary for employees of the University to be absent from work due to illness or personal reasons.  The University supports employee needs in this regard.  To that end, the University has developed the following policy for the purpose of defining University expectations in regard to employee attendance.
 

Policy

Regular attendance and punctuality are expected of all employees.  In general, employees needing to be absent from or tardy to work for any reason are responsible for notifying their supervisor.  Employees should provide their supervisor with advance notice of the absence or tardy prior to the beginning of their scheduled shift.  Employees should follow departmental guidelines for reporting work absences, including being late to work and leaving early.  Employees who are absent from work for three or more consecutive workdays without notification to their supervisor may be considered to have voluntarily resigned their position, unless otherwise covered by provisions in the Faculty Handbook. 

Departments have the authority to establish and manage attendance expectations for their employees.  Departments should keep records to ensure that the same attendance standard is applied consistently to all employees in the department.  Employees who do not meet attendance expectations, including without limitation, excessive unplanned absences, unplanned absences during critical time periods, unplanned absences on dates in which a leave request has been previously denied, being in an unpaid and unapproved leave status, or not following the call-in procedure, may be subject to the Employee Counseling and Progressive Discipline Policy.

Employees are expected to have leave time to cover their absences, with the exception of absences protected under federal or state law, including the Americans with Disabilities Act and the Family and Medical Leave Act, University policy, or provisions in the Faculty Handbook.  Requests to be off in an unpaid status outside of protected absences are subject to supervisory review and approval.

The Human Resources Business Partner or the Provost or their designee should be consulted before disciplinary action is taken for an employee regarding attendance expectations.
 

Scope

This policy applies to all faculty and staff.
 

Resources

Employee Counseling and Progressive Discipline Policy

Faculty Handbook
 
 

Office of the Vice President of Finance and Operations

Approved by Cheryl Mowdy, Assistant Vice President for Finance and Operations, 06/27/2022