2.14 Annual Faculty Evaluations - Faculty Handbook   



This section of the Faculty Handbook describes the purpose and procedures for annual faculty evaluations at UAB and faculty member rights in the annual evaluation process.

Effective Date: 08/15/2023


Review/Revised Date: 08/15/2023


Category: Faculty Affairs


Policy Owner: Faculty Senate

Policy Contact: Faculty Policy and Procedures Committee



2.14 Annual Faculty Evaluations

2.14.1 Process of Annual Evaluations

The purpose of faculty evaluations is to serve as a mechanism to measure and enhance faculty members' professional development and productivity, to assist faculty members in achieving their professional goals and the goals of the academic unit and university. The department chair, or designee with supervisory authority (e.g., division director), is responsible for an annual, written evaluation of all full-time regular and part-time regular faculty (non-tenure-earning, tenure-earning and tenured) and to provide feedback concerning past and future faculty performance. If the reviewer has been conflicted by the institution, see Section 2.22. The primary assessment of the faculty member's performance shall be conducted in a professional manner that both upholds the highest ethical standards of the educational process and respects the integrity of the faculty member, the department, and the discipline.

Annual evaluations should help promote the productivity of faculty by articulating any actions that will enhance professional contributions, by recognizing relevant talents, abilities and contributions, and by identifying any areas falling below expectations that should be addressed during the next evaluation period. The annual faculty evaluation process should be designed to establish a link between the evaluation and considerations for merit increases, tenure, and promotion.  University and academic administrators shall value and reward teaching, scholarship, and service contributions, consistent with each academic rank, type of appointment, and program priorities. In the case of faculty members who have not achieved tenure or promotion to associate professor or professor, the department head should take particular care to relate the faculty member's job performance to the promotion and tenure criteria established in this Handbook "Faculty Appointments, Promotions, Tenure, Resignation, Termination and Grievance." Further, the process is based upon the following guiding principles:  

  • The department chair, or designee with supervisory authority (e.g., division director), has ultimate responsibility for the faculty evaluation process.
  • Criteria for annual evaluations, which are determined within the academic unit and/or department, should be aligned with criteria for promotion and tenure, UAB Standards of Behavior (Section 3.6), and UAB Shared Values. See Appendix D.
  • Annual evaluations and responses to the evaluation must be in writing.
  • Verbal feedback is also recommended as an important part of the process.
  • Faculty members and the department chair should annually establish and monitor goals which should be assessed as a part of the annual evaluation.
  • Reviews should be completed annually in a timely manner. 

In addition to the above, the department chair, or designee, is responsible for an annual, written assessment of all contingent and temporary faculty (full-time, part-time, adjunct, voluntary, or emeritus), with active contribution exceeding 0.05 FTE (e.g., one day each month throughout a year) whether or not they are instructors of record (Section 2.9).  The assessment should reflect the contingent and temporary faculty member's contribution to the institutional mission, be commensurate with their effort, and is typically less comprehensive than regular faculty annual evaluation.

Faculty have access to a variety of resources to prepare for discussions in connection with annual evaluation, including the UAB Ombuds, counseling provided through the employee relations unit of Human Resources, and other faculty development resources available on the Office of the Provost website

2.14.2 Faculty Member Rights

Faculty member rights in the annual evaluation process shall include the following guidelines:  

  • A copy of the written evaluation is provided to the faculty member, and a copy placed in the faculty member's department activity file.
  • Every faculty member has access to their department activity file except for confidential letters of recommendation).
  • The faculty member has the right to read and discuss the evaluation and the right to provide written feedback in response to the evaluation.  The faculty member's written feedback will be placed in the faculty member's department activity file.

2.14.3 Appeals of Annual Faculty Evaluation

A faculty member has the right to appeal an annual evaluation to the Chair and/or the Dean. The unit shall have an established internal process for appeals of annual evaluations. This should be independent from the Appeals of reappointment, promotion, or tenure decisions (Section 2.17) and Grievances (Section 2.19).